Electronic Post Room

Why print and post when you can fax and email?

If you print invoices, statements and purchase orders to be placed in the mail - you are wasting company resources.

With rising costs for handling postage, the Alicom Electronic Post Room service will enable your company to significantly reduce costs by despatching documents securely via fax or email rather than using traditional postal services. There are no setup charges and no investment in hardware or software is required to use the service.

The Electronic Post Room will process output from your system supplied as plain text, spool or print files to produce inidividual customer-specific documents by overlaying the supplied data onto your company background template. It then lets you send these documents by fax or email immediately or at a specified date and/or time.

While the scale of the savings that can be made by using the Electronic Post Room will vary from company to company, most organisiations automating their manual data delivery will see both direct and indirect benefits.

Features

Postage Cost Reduction

See how much the Electronic Post Room can save in postage costs

Significant Savings

Significant savings on printing, stationery and hardware

Improved Payment Cycle

The effect using Electronic Post Room can make on the payment cycle

Electronic Documents

Using electronic documents for your customers and suppliers enhances image and urgency

Labour Cost Reduction

Significant labour costs reductions can be made by reducing the preparing and handling of printed material

Environmentally Friendly

See how the Electronic Post Room is environmentally friendlier than traditional print and post methods

Secure Service

Read how the Electronic Post Room is a secure service suitable for your business-critical documents

Competitive Prices

The Electronic Post Room has no setup charges and a very competitive pricing structure

Easy to use

The output file from your system becomes the base data for the conversion to your company standard template (e.g. invoice layout with company logo) and then on to electronic transmission. Our Electronic Post Room servers will convert the created document to PDF format and send it by fax or email as required.

What can be faxed or E-mailed?

Invoices, Credit Notes, Statements, Purchase Order, Credit Control Letters or any bulk documentation despatch requirements to your suppliers or customers.

Immediate Benefits

• Invoices are delivered instantly.
• No need for pre-printed stationery
• Improved productivity and profitability which eliminates manual handling for printing, folding envelopes, stamping and posting.
• Reduce errors and returns by up to 90%.
• Easy to implement and non-intrusive.
• Optimises your invoicing process.

Reduce Costs

• Electronic delivery is considerably less expensive than postage.
• Consumable costs such as toner, paper and envelopes will aslo be dramatically reduced or even negated.
• Labour costs involved in manually processing documents can also be reduced allowing staff to do more important and cost-effective work.
• Hardware costs will be considerably reduced on items such as printers, folding machines, etc.

Find out more

If you would like more details about this solution, please contact our Sales Department for more details.